The Wedding Day-Of Timeline Builder

You enter one number on the Setup tab — your ceremony start time — and choose your first look (Yes or No). From that, the Timeline tab calculates every block: it back-times everything before the ceremony (hair & makeup, getting dressed, detail photos, buffer, guest arrival) and forward-times everything after (cocktail hour, entrance, dinner, toasts, dancing, send-off). The ceremony row is your anchor, highlighted in gold. Change the ceremony time and the entire day re-times instantly.

It decides where your couple and wedding-party portraits land. Set it to Yes and the portrait block moves before the ceremony — you do the first look and most photos while everyone's fresh, before guests arrive. Set it to No and that same block slides to cocktail hour, so portraits happen while guests are mingling. The rest of the day re-times either way. It's one dropdown, not a manual re-draw.

Yes — every block length is editable. The defaults (hair & makeup 120 min, ceremony 30 min, dinner 75 min, dancing 120 min, and so on) are starting points, not rules. Type your real numbers into the Duration column and the timeline re-flows around them. You can also adjust each vendor's arrival lead time on the Setup tab.

Automatically, from your timeline. The Vendor Arrivals tab finds each vendor's first scheduled block, then subtracts the lead time you set on the Setup tab. So if your photographer's first block (detail photos) starts at 1:40 PM and you've given them a 0-minute lead, they arrive at 1:40; give the caterer a 60-minute lead before dinner and the sheet shows their arrival accordingly. You hand each vendor a single, exact time instead of a vague window.

All three come from the same numbers, so they never disagree. The couple master (Timeline tab) is your full hour-by-hour plan. The vendor view (Vendor Arrivals tab) is who arrives when — share it with your team. The guest view (Guest Version tab) is the clean five-line public version (Guests arrive · Ceremony · Cocktail hour · Dinner & reception · Send-off) you can print in your program without exposing the getting-ready details.

Either. You get a make-a-copy Google Sheets link (free, works in any browser, nothing to install) and an .xlsx file that opens in Excel, Numbers, or LibreOffice. The auto-build formulas work in both. Time is handled with locale-safe formulas, so the timeline reads correctly whether your system is set to US, UK, or another region.

Yes. The Mobile tab is built phone-first — a clean Time / Block / Owner layout with a tick box for every block, so on the day itself you're glancing and checking things off, not flipping through a full spreadsheet. There's also a 3-up summary at the top: Ceremony time, First look, and your estimated end time.

The Bonus Printable PDF is a fixed, beautifully set layout — the canonical 4:00 PM-ceremony, first-look example — meant for pinning in the getting-ready room or handing to your wedding party. For your own custom times, build your day in the spreadsheet and print the Timeline tab directly; the PDF is the polished, ready-made companion, not a fill-in form.

Yes. The .xlsx and PDFs download directly to your device. If you use the Google Sheets copy, it lives in your own Google Drive — nothing is synced to ifshe, nothing is emailed back to us, nothing is analyzed. Your ceremony time, vendor names, and notes stay with you.

Yes — completely different job. The Budget Tracker is for the money, months out. This Timeline Builder is for the choreography of the single day: what time everything happens and who needs to be where. Most couples use the Budget Tracker 8-18 months ahead and reach for the Timeline Builder in the final 6-8 weeks, when the ceremony time is locked and vendors need their arrival times.

Yes. We offer a free Lite timeline — a single, ready-made 4:00 PM-ceremony day you can copy and print, with a quick-start guide. It's the easiest way to see the layout and decide if the full Builder (your own ceremony time, the first-look toggle, the vendor sheet, and the three share views) is worth it. Look for the free Lite download on the page or in our wedding tools.

Because this is a digital product delivered immediately, all sales are final. Read the description and check the screenshots carefully — reach out at cs@ifshe.com if you have questions before purchasing.

Yes. Free updates if we improve the builder (we'll email you). Beck reads customer feedback and the tool grows from real use.

Because the files are delivered instantly, refunds aren't available on digital downloads once your email has arrived. By placing the order you agree to immediate access and waive the 14-day cancellation right under the UK Consumer Contracts Regulations 2013 (regulations 28(1)(b) and 36(2)). If the file won't open or you hit a technical issue, email cs@ifshe.com within 24 hours — we'll send a fresh copy or fix it.